Home

Welcome to the Indianapolis Propylaeum

Nestled in the Old Northside historic district, The Propylaeum, is a vital part of the city’s future as well as a cornerstone of its history. Founded in 1888, our mission is “to emphasize a sense of civic responsibility and community services; to foster the love of literature, music, science and the fine arts; to provide women a social and cultural center.” The Indianapolis Propylaeum offers exceptional events and many amenities that enrich the personal and professional lives of our members as well as the community.


Career Opportunities Currently Available:

Executive Director

The Propylaeum Historic Foundation, Inc., a small nonprofit organization, located in Indianapolis, IN, seeks an Executive Director.  The Propylaeum, founded in 1888, strives to offer educational and cultural programming for women and the community at large, and preserve and maintain the historic organization and building at 1410 North Delaware Street. The Executive Director will be responsible for carrying out the organization’s mission and vision through programming, financial development and staff supervision and leadership. The Executive Director will report to the Board of Directors of the Propylaeum Historic Foundation.

Duties of the Executive Director include, but are not limited, to the following:

Leadership and Management

  • Implement the Propylaeum’s Strategic Plan.
  • Recruit, develop, manage and retain support staff.
  • Develop and maintain sound financial practices through revenue enhancement and expenditure control, including annual budget development, fiscal management, transaction recording in QuickBooks, and financial reporting.
  • Improve and streamline operations through the use of new technology and improved processes, as well as lead the development and implementation of policies and procedures to support the Propylaeum’s operations.
  • Work closely and communicate effectively with the Board of Directors.
  • Facilitate communication and collaborative relationships among Board, staff, and donors.

Marketing and Development

  • Expand the Propylaeum’s community visibility by overseeing communications activities, including the website, social media and materials development in conjunction with the Event and Marketing Director.
  • Increase revenue through developing and managing fundraising activities, including grant writing, donations, planned giving and other programs.
  • Build effective relationships by representing the Propylaeum with stakeholders and organizations throughout the community.

Program Development and Quality Assurance

  • Build and maintain high-quality programs to meet the needs of the community, focused on the organization’s mission and vision.
  • Develop community partnerships with local and regional organizations.
  • Provide services in a welcoming environment responsive to members, guests and administrative staff needs.

Skills and Experience

      Required:

  • Bachelor’s degree in the human or social services field, business, or in public or non-profit management.
  • Proven track record for expanding revenues through fundraising and/or program expansion or increasing the bottom line through operational improvements in a nonprofit human or social services organization.
  • Experience working in a nonprofit organization, with demonstrated understanding of the role of governance and cultivating working relationships with Board members in support of the organization’s fundraising and marketing efforts.
  • At least 2 years’ experience in a senior management position with demonstrated supervisory, personnel, budgeting, and fundraising experience.
  • Proficiency with Microsoft Office Suite and QuickBooks software.
  • Commitment to creating an organization that is programmatically responsive, financially sound and accountable to stakeholders.
  • Strong communication skills, both written and oral, and an ease at representing the organization in public forums.
  • A leadership style that challenges and motivates staff to achieve their best.
  • Valid driver’s license and/or ability to travel locally.
  • Able to pass a drug test and background check

Preferred:

Two to four years’ experience in a senior management position with demonstrated supervisory, personnel, budgeting, and fundraising experience;

Job Type: Full-time

Compensation: Commensurate with experience.

Other Duties
Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The deadline for the submission of a cover letter and resume is Friday, December 30, 2016.

Interested individuals should submit a cover letter and resume to:

info@thepropylaeum.org, Subject: Attention President Joanne Solomon

-OR-

Propylaeum Historic Foundation, Inc.

1410 North Delaware Street

Indianapolis, IN 46202-2417

If there are any questions, please contact the Propylaeum by e-mail at info@thepropylaeum.org and state in subject line: Questions RE Executive Director position.


 

Interim Event Coordinator

Purpose of the Position

The Interim Event Coordinator will train and fill in for the Event and Marketing Director while she is on leave. The Interim Event Coordinator will produce Propylaeum and private events from conception to completion, including providing outstanding customer service and organizing events that meet quality expectations.

Reporting Relationship

The Interim Event Coordinator will report to the Event and Marketing Director before the Director’s maternity leave and to the Office Manager or Executive Director during the maternity leave.

Responsibilities

  • Plan, design and produce Propylaeum and private events in a timely fashion and within Propylaeum standards
  • Be on-site to facilitate the event, proactively handle any issues and troubleshoot any emerging problems, and to direct the end-of-event clean-up procedures
  • Follow up on leads and communicate with clients to help plan events
  • Propose ideas to improve provided services and event quality
  • Specify staff requirements and coordinate their activities
  • Ensure compliance with insurance, legal, health and safety obligations
  • Update and develop social media and websites related to the Propylaeum.

Private Events

  • Coordinate with clients to identify their needs and to ensure customer satisfaction
  • Provide feedback and periodic reports to the Office Manager or Executive Director
  • Publicize and market the Propylaeum as a venue for private events

Propylaeum Events and Programs

  • Organize facilities and manage details such as decor, catering, entertainment, location, invitee list, special guests, equipment, promotional material, etc.
  • Promote and publicize public events

Job Requirements

  • Prior event management experience as proven by a portfolio of previously managed events
  • Excellent time management skills and the ability to manage multiple projects independently
  • Effective verbal and written communication skills
  • Enthusiasm, patience and outgoing in interpersonal relationships
  • Sales skills and ability to build productive business relationships
  • MS Office, social media and WordPress proficiency
  • Willing to submit references from previous clients
  • BS in event management or related field

Work Schedule

The position requires at least 15 hours per week. Additional hours may be required for weeks with a large number of events, to be reviewed with Event and Marketing Director or Executive Director. Many of the hours will be on nights and weekends and some hours during Monday through Friday.

Work Conditions

The job requires a flexible schedule, including working on nights and weekends, sitting or standing for long periods of time and light to moderate lifting up to 50 pounds. Frequent use of computers and office equipment. Temperature controlled environment and frequent interruptions.

The deadline for the submission of a cover letter and resume is Friday, December 16, 2016.

Interested individuals should submit a cover letter and resume to:

info@thepropylaeum.org, Subject: Attention Elizabeth A. Turner, Event & Marketing Director

-OR-

Propylaeum Historic Foundation, Inc.

1410 North Delaware Street

Indianapolis, IN 46202-2417

If there are any questions, please contact the Propylaeum by e-mail at info@thepropylaeum.org and state in subject line: Questions RE Interim Event Coordinator position.


Event Assistant

Purpose of the Position

The Event Assistant will provide support for the Event and Marketing Director during weddings and other special events at the Propylaeum.

Reporting Relationship

Position reports to the Event and Marketing Director.

Qualifications

  • Previous hospitality management experience.
  • Ability to follow directions and work independently.

Areas of Responsibility

  • Assist Event and Marketing Director with set-up, execution, and wrap-up of events.
  • Polite, professional communication with clients and vendors during the event.
  • In coordination with the Event and Marketing Director, troubleshoot problems arising during the event.
  • Engage in the operation of the event and proactively handle any arising issues.

Work Schedule

Position is considered temporary/part-time. Hours will be on nights and weekends.

Work Conditions

This position requires a flexible schedule. While performing the job the employee will be standing for long periods of time, performing light to moderate lifting, less than 50 pounds, and climbing stairs.

Interested individuals should submit a cover letter and resume to:

info@thepropylaeum.org, Subject: Attention Elizabeth A. Turner, Event & Marketing Director

-OR-

Propylaeum Historic Foundation, Inc.

1410 North Delaware Street

Indianapolis, IN 46202-2417

If there are any questions, please contact the Propylaeum by e-mail at info@thepropylaeum.org and state in subject line: Questions RE Event Assistant position.